Computer application in business
Computer application in business Introduction to Windows
Windows 10
The latest version of windows is windows10 was introduced in 2015. It is designed to
compatible with hard ware, software and peripherals and updates that are always enabled
help user stay up to date with features and security for the supported life time of the devise.
Best new features
1. Start menu and action centre: The start menu is now available in full screen instead
of the limited in windows 8.1. The action centre has quick buttons to switch Wi-fi
and Bluetooth on or off.
2. Cortana desktop: Cortana, your personal digital assistant, is right on desktop. It make
easier for user to interact with devise without lifting a finger. User will be able to to
search hard drive for specific files pull up photos from specific dates or launch
powerpoint presentations just by telling PC to do so.
3. Xbox app and streaming: Gaming just got even better with windows10. Not only do
your existing games work great, you can now play and connect with games across
4. Xbox One and windows10 devises.
5. Universal app: The news of universal app is good news for anyone using more than
one windows devise. A bundle of apps including photos, videos, music, maps, people
and messaging and mail and calendar will look and feel the same across different
devises and screen sizes. The data will also be saved and sync automatically via
onedrive.
6. Snap assist helps you snap windows: A new snap assist features also helps users
work out which way is best to snap app to. User can snap windows into new screens
and tile windows just as user has been able to since windows 2.0 or may be 3.0.
7. Improvements to windows explorer: A new home location is the new default view in
Windows Explorer task bar.
8. Lots of business and enterprises: This version of windows will have plenty of other
features for enterprise, including a customised store and protection for corporate
data. Mobile Devise Management will be able to be used for all devises.
9. Control panel: Instead of having two apps to control your devise settings in control
panel and PC settings, Microsoft is making things desktop
A closer look at the windows
1. Start menu: Select the start icon button on taskbar. Next, make it yours by
pinning apps and programs or moving and regrouping tiles. If you need more
space, resize the start menu to make it bigger.
2. All apps and programs – Right at your finger tips: Get to file explorer, settings
and other apps user use often from the left side of the start menu. To see all
apps and programs, select all apps.
3. Find all your apps and programs: The start menu is the place to find a full list of
all of them. Select the start icon button and then select all apps in the lower left
corner. To keep scrolling to a minimum, jump to a specific part of the list.
4. Pin apps to the start menu: To see live updates on what’s happening in world,
like new email, next appointment or the weekend weather. Pin an app, is added
to the start menu as a new tile. Once pin a new app, resize it.
5. Group your apps: After have pinned an app, move it into a group. To create a
new group of tiles move an app’s tile up and down until a group driver appears
and then release the tile.
6. Make start full screen: User get either maximized or default size and even when
maximized, the left side (all apps) list takes up a fraction of the screen.
To make start full screen and see everything in one view, select the Start icon
button, then Select Settings > Personalization > Start and then turn on Use Start full
screen.
File explorer
File explorer previously called windows explorer helps user work with files and
folders on one drive, PC and network. Open File explorer by swiping in from the right
edge of the screen tapping search or if user are using mouse, pointing to the top right corner of the screen, moving mouse pointer down then clicking search entering
file explorer in the search box then tapping or clicking file explorer.
Different parts of the file explorer
Left pane: use the left pane to get all kinds of locations, your one drive, folders on
your PC, drives devises connected to your PC and other PC’s on your network.
Back, forward and up buttons: use the back button to go back to the last location or
search results you were viewing, and the forward button to return to the next
location or search results. Use the UP button to open the location where the folder
you’re viewing is saved. nfusing by bringing them
together in one. It will be able to manage the devise from one place instead of
hunting for a specific menu.
10. Virtual desktop: In Windows 10, there is a option to use virtual desktops. If you are
familiar with workspaces in Linux you will feel quite at home with Windows Virtual
Desktops. Instead of just having one Desktop per monitor you will be able to switch between multiple virtual Desktop a closer look at the windows
1. Start menu: Select the start icon button on taskbar. Next, make it yours by
pinning apps and programs or moving and regrouping tiles. If you need more
space, resize the start menu to make it bigger.
2. All apps and programs – Right at your finger tips: Get to file explorer, settings
and other apps user use often from the left side of the start menu. To see all
apps and programs, select all apps.
3. Find all your apps and programs: The start menu is the place to find a full list of
all of them. Select the start icon button and then select all apps in the lower left
corner. To keep scrolling to a minimum, jump to a specific part of the list.
4. Pin apps to the start menu: To see live updates on what’s happening in world,
like new email, next appointment or the weekend weather. Pin an app, is added
to the start menu as a new tile. Once pin a new app, resize it.
5. Group your apps: After have pinned an app, move it into a group. To create a
new group of tiles move an app’s tile up and down until a group driver appears
and then release the tile.
6. Make start full screen: User get either maximized or default size and even when
maximized, the left side (all apps) list takes up a fraction of the screen.
To make start full screen and see everything in one view, select the Start icon
button, then Select Settings > Personalization > Start and then turn on Use Start full
screen.
File explorer
File explorer previously called windows explorer helps user work with files and
folders on one drive, PC and network. Open File explorer by swiping in from the right
edge of the screen tapping search or if user are using mouse, pointing to the topright corner of the screen, moving mouse pointer down then clicking search entering
file explorer in the search box then tapping or clicking file explorer.
Different parts of the file explorer
Left pane: use the left pane to get all kinds of locations, your one drive, folders on
your PC, drives devises connected to your PC and other PC’s on your network.
Back, forward and up buttons: use the back button to go back to the last location or
search results you were viewing, and the forward button to return to the next
location or search results. Use the UP button to open the location where the folder
you’re viewing is saved.Ribbon: Use the ribbon for common tasks, such as copying and moving, creating new
folders, emailing and zipping items, and changing the view. The tabs change to show
extra tasks that apply to the selected items.
Address bar: Use the address bar to enter or select a location
File list: This is where the contents of the current folder are displayed. Its also where
your search results appear when you enter a search term in the search box.
Column headings: In the details view you can use the column headings to change
how the files in the file list are organised.
Search box: Enter a word phrase in the search box to look for an item in the current
folder
Status bar: Use the status bar to quickly see the total number of items in a location,
or the number of selected items and their total size.
Details / preview pane: Use the details pane to see the most common properties
associated with the selected file. File properties provide more detailed into about a
file, such as the author, the date you last changed the file and any descriptive tags
you might have added to the file.
Windows 7
Windows 7 (2009) is the current major release after windows vista and was planned
for a three year development timeframe.
New features of Windows 7
a) Desktop themes: Windows 7 supports for themes. In addition to settings the
colours of the windows chrome, desktop background, desktop icons, mouse
pointers and sound schemes, themes in windows 7 include desktop slideshow
settings.
b) Desktop slideshow: Windows explorer includes a desktop slideshow that changes
the desktop background in a designated amount of time with a smooth fading
transaction.
c) Windows explorer libraries: Windows explorer in windows 7 supports libraries,
virtual folders described in a .library-ms file that aggregates content from various
locations including shared folders on networked systems.
d) Federated search: Windows explorer also supports federating search to external
data sources, such as custom databases or web services, that are exposed over
the web and described via an open search definition.
e) Thumbnail previews: Another new feature added is the ability to get a “peek” of
the window by hovering over the thumbnail preview. Peeking brings up only the window of the thumbnail preview over which the mouse hovers and turns any
other windows on the desktop transparent.
f) Jump list: These are menu options available from right clicking any of the icons
on the taskbar or by holding the left mouse button and sliding towards of the
desktop on an icon.
g) Power saving feature: It includes power saving features, such as adaptive display
brightness, which dims a laptop’s display when the laptop has not been used for
a while.
h) Devises and printers: Devises and printers is a new control panel interface that is
directly accessible from the start menu.
i) Desktop window manager: The desktop window manager in windows7 also adds
support for systems using multiple heterogeneous graphics cards from different
vendors.
j) File system – virtual hard disks: The enterprise, ultimate and professional edition
of windows7 incorporate support for virtual hard disk (VHD) file format. VHD files
can be mounted as drives, created and booted from, in the same way as WIM
files.
k) File system-Disk partitioning: The default disk partitioning structure is to create
two partitions, the first for booting, bit locker and running the windows recovery
environment and second to install the operating system.
l) Multimedia – Windows media centre: Windows7 media centre include a new
mini guide, a new scrub bar the option to colour code the guide by show type,
and internet content that is more tightly integrated with regular TV via the guide.
All windows7 versions now support up to 4 turners of each type ( QAM, ATSC,
Cable CARD, NTSC).
m) Firewall and internet: Windows7 adds support for multiple firewall profiles.
n) Notification area: The notification area has been redesigned , the standard
volume, network, power and action centre status icons are present but no other
application icons are shown unless the user has chosen for them to be shown.
o) Aero snap-window maximising and tiling: Windows can be dragged to the top of
the screen to maximize them and dragged away to restore them. Dragging a
window to the left or right of the screen makes it take up half of the screen
allowing the user to tile two windows next to each year.
p) Aero shake: It allows users to clear up any clutter on their screen by shaking
(dragging back and forth) a window of their choice with the mouse.
q) Wireless hosted network: The windows7 wireless LAN service supports two new
functions – virtual Wi-Fi, that would allow a single wireless network adapter to
act like two client devises or software-based wireless access point to act as both
a wireless hotspot and wireless client at the same time.Desktop screen
A window is a large square on the screen that represents a conversation with the
computer is called “desktop”.
Parts of desktop screen
Toaster button or control menu box: This feature is located in the upper
left corner of each window. The toaster button is most useful when
accessed by the key board. The command of toaster button allow you to
change a window’s shape, position and prominence (maximized, normal,
minimized)
Title bar: The title bar is at the very top of every window. This part of the
window shows the name of the application, document, group, directory
or file.
Active window: This window is special than all the other windows
because it allows you work on it. If more than one window is open, the
title bar for the active window has a colour or intensity different from the
other title bars.
Menu bar: The menu bar contains the available menus from which you
can chose commands. Clicking on any of the menu ban will bring up a
corresponding pull down menu.
Scroll bars: The scroll bar allow you to move through a document or a list
when the entire document or list does not fit in the window or the
allocated space. To move up or down a document, click on the up and
down scroll arrows.
Maximise / minimise buttons: These buttons are located on the upper
right corner of the screen. The maximise button enlarges the active
window to fill the entire desktop. The minimise button reduces the active
window to an icon.
The restore button: This button replaces the maximise button after you
enlarge a window. The restore button returns the window to the
previous size.
Window border: It is the outside edge of a window. You can change the
size of a window by lengthening and shortening the borders. Click on the
title to see more about the windows border.
Work space: The work space is the area below the menu bar. To find out
more about the window’s workspace click on the title.
Task bar: The taskbar is located on the bottom edge of the desktop. You
can move other locations by dragging it. Normally it is in view all the
time. The taskbar’s main job is to show what applications are currently
running.Start button
The start menu button is located on taskbar, which is most commonly found on the bottom
half of the screen. The start button launches the start menu, which is the main access point
to both the user programs that are installed on the system and the system resources which
control the behaviour of the operating system.
Start menu
The start menu is the main gateway to your computer’s programs, folders and settings. It is
called a menu because it provides a list of choices, just as a restaurant menu does.
Components of start menu
1. Programs- Opens the programs menu which contains short cut to the software
programs on the computer including Windows Accessories.
2. Documents- Open recently used documents. Provide quick access to the last one file
that have been opened, as well as short cut to the My Documents folder.
3. Setting: Open a cascading menu with commands to open the control panel folder,
printer folder, task bar properties dialog box, folder option dialog box.
4. Search: Utility that helps to trace files, folders or computers with is the system or
across the network.
5. Help: It provides an integrate table of contents, an index and a full text search
features so you can find information easily.
6. Run: Opens the run dialog box, windows will open the program, folder, document or
internet resource that you have typed in. There is also a browser button to help you
find what you want to open.
7. Shutdown: Shutdown or restart the computer with options.
Icon
An icon is a graphical symbol representing a window element. Icons helps to access files or
applications quickly.
Different types of Icons
Desktop icons: some icons led you to important part of the computer. A number of others of
this type may show on your desktop, depending on what has been installed. Eg: My
computer, Network Neighbourhood, My Documents and Recycle bin.
Document icons: Files can actually be stored as a part of Desktop. This icon represents
documents rather than a shortcut application. There is no arrow at the bottom left like
there is for a short cutShortcut icons: A shortcut points to the file that runs a program, like MS WORD or to a
document, like to the web page Astronomy pictures of the day. A shortcut can be placed
wherever you want to put it-on the Desktop, in the folder, in the Quick Launch area.
Windows explorer
Windows explorer is the desktop manager, file browser and internet browser, all rolled into
one package. Explorer is so integrated into the Windows framework that it was once a
subject of controversy from competing internet browsers, who claimed that Microsoft was
involved in unfair business practices.
Parts of Windows Explorer
1) Task pane: A Task pane is a multipurpose window pane that appears on the right side of
the window of an office application.
2) Status bar: The status bar, by default, has been turned off in window XP. This bar is
useful to windows users not only in windows explorer, but in internet explorer as well. In
Windows explorer it shows you rudimentary file details which are specific for you file
type.
3) Address bar: The address bar allows the user to type in a URL or directory and move
straight there without any further navigation as well as letting the user know where they
are currently on the internet or file system.
4) Standard buttons: The standard buttons operate the same way in both Windows
Explorer and Internet Explorer. The common buttons are:
Back: Navigates to the last page/folder that you were viewing.
Forward: If you have browsed backwards using the button you may use this
button to move forward through the views you backed out of.
Home: Only available on Internet Explorer; takes the user to their home page as
specified in the Internet options.
Refresh: Allows you to refresh the current web page with the latest versions
from the server, or on Windows Explorer refreshes the file list that is currently
displayed.
Search: Lets you search either the internet for websites or your file system for
certain files.
Stop: This button stops your browser from continuing to load the current page if
it is in the process of doing so. This button has no function in Windows Explorer,
even though it is present.
Up: Only available in Windows Explorer; this button allows you to move one
directory up into the file system.Viewing options of Windows Explorer
Windows offers its users a variety of methods to view their files. Click on view in the
tool bar and select your desired view to change your current mode. The variety of
methods to view are:
In Details View, all the information is tightly displayed, which makes this view
the favourite for viewing files which contain no extra information such as
pictures or movies.
The List View is similar to details view, in that lists the file name, and e) Notepad: Notepad is a basic text editor you can use for simple documents or for
creating web pages. The most common type of simple file is a text file, which has the
extension .txt.
f) Using paint: Paint is a drawing tool you can use to create black-and-white or color
drawings that you can save as bitmap (.bmp) files.
Files, Folder and Drives.
A File is a collection of information that is stored in a computer system and can be identified
by its full path name.
A Folder or Directory, is an entity in a file system which contains a group of files or
collection of files and other directories.
A Drive is a special type of folder. It’s special because it represents a physical device where
files and folders are stored.
File manager
It is a program included with Windows 3.x, that enabled the users to manage their files on
the computer. File manager was replaced with explorer and my computer with the
introduction of Windows 95.
Program manager
It is the main window of Microsoft Windows that allows the user to execute all the
programs on their computer.
Program manager starts automatically when the user starts Microsoft Windows and runs as
long as windows is in use.
File management features-using windows explorer
Windows explorer’s left and right panes are used in combination to perform basic file
management operations. Files and Folders are treated identically so both will be referred to
as “items” in this section. Basic file management includes
1. Creating a new file or inserting a file:
a) Use the scroll bars and expand or collapse the folder in the left pane of the
Windows explorer until the drive or the folder under which the new file
will be created comes in view.
b) Click on the drive or folder in the left pane to select it.
c) Make sure that a file is not selected in the right pane.
d) Select the edit menu tab of the windows explorer.
e) Select the proper file type from many sub-options.
f) Assign a proper name to the file and press the enter key.
associated program icon, but no preview information.
The Icon View displays icons, which are based on their associated program,
and the file name.
The Tiles View is the same as the Icons View with the exception that it
displays some extra information along with the file name such as: File type,
size, picture, dimensions and music author and title.
The Thumbnails View is the first view which Windows decides to display
preview information of its own. This information is usually only displayed on
files which contain multimedia content such as: pictures (BMP, GIF, JPG etc),
movies (MPG, ASF, AVI).
The Filmstrip View is excellent for browsing through multiple pictures at
once.
Windows accessories
The windows accessories component is part of the start menu hierarchy. Windows provides
several accessories, or applications, that you can use to help you in your work.
Components of Windows Accessories
a) Address book: The address book provides a convenient place to store contact
information for easy retrieval from programs such as Outlook, Outlook Express,
Internet Explorer, Net Meeting and Microsoft phone system.
b) Calculator: You can use Calculator in standard view to do simple calculations or in
scientific view to do advanced scientific and statistical calculations.
c) Command prompt: You type MS-DOS commands using a command prompt window.
To end your MS-DOS session, type exit in the command prompt window at the
blinking cursor.
d) WordPad: Use WordPad to edit text files or to create simple documents such as
notes, memos, fax sheets and so on. WordPad saves files in rich text format by
default, but you can choose to save in a text only format.2. Opening a file
a) Use the scroll bar and expand or collapse the file folder in
the left pane of the windows explorer until the folder that
contains the file comes in view.
b) Click the folder icon in the left pane to select it.
c) Use the scroll bars in the right pane until the file name
appears in it.
d) Click on the file icon to select it.
e) Select the file menu tab.
f) Select the open option in the file menu tab.
3. Rename a file or folder
a) In the left pane, select the folder containing the item you
want to rename.
b) In the right pane, right click on the item you want to
rename to open a context menu.
c) Select rename from the context menu. The name in the
item’s text box will be highlighted and there will be a
blinking cursor.
d) Type the new name for the item.
e) Press and release enter key.
4. Delete files and folders
a) In the left pane, select the folder containing items you
want to delete.
b) In the right pane, select all items to be deleted.
c) Right click on the icon for one of the items selected for
deletion. This opens a context menu.
d) Select delete from the context menu. A window will
open asking you to confirm that you want send the
selected items to the recycle bin. Sending items to the
recycle bin is the first step in deleting them.
e) If you are not certain and want to cancel the operation,
click on No. To continue, click Yes.
5. Restore files and folders from the recycle bin
a) In the left pane, select the recycle bin. In the right pane, you
will see all the items available to be restored. The following
restrictions apply.
i.
You can only restore an item to its original location.
ii.
You cannot look at or restore items contained in a
folder that was deleted. You must restore the entire
folder.
b) In the right pane, select all items you want to restore.c) Right click on the icon for one of the selected items you want
to restore.
d) Select restore from the context menu. The selected items will
be restored to their original location.
6. Empty the recycle bin
a) Empty all files and folders from the recycle bin.
i.
Right click on the recycle bin in the left pane to open a
context menu.
ii.
Select empty recycle bin from the context menu.
iii.
All files and folders in the recycle bin are deleted and
can no longer be restored.
b) Empty selected files and folders from the recycle bin.
i.
With the recycle bin selected in the left pane, delete
files and folders from the right pane as you would from
any folder. One deleted from the recycle bin they can
no longer be restored.
7. Finding files and folders
a) Go to start menu and choose find, files and folders. Or
b) Click on tools on the menu bar and choose find, files and
folders. Or
c) Right click my computer and choose find.
8. Copy files and folders
a) In the left pane, select the folder containing the items you
want to copy to another location.
b) In the right pane, select all the items to be copied.
c) Right click on the icon for one of the selected items to open a
context menu.
d) Select copy from the context menu.
e) In the left pane, select the folder you want to copy the
selected items to.
f) In the right pane, right click anywhere on the background of
the pane to open a context menu.
g) Select paste from the context menu.
9. Move files and folders
a) In the left pane, select the folder containing the items you
want to move to another location
b) In the right pane, select all the items to be moved.
c) Right click on the icon for one of the selected items to open a context menu.
d) Select cut from the context menu.e) In left pane select the folder you want to copy the selected
items to.
f) In the right pane, right click in the background of the pane to
open a context menu.
g) Select paste from the context menu.
10. Hide files and folders
a) Right click on the file that you want to hide.
b) Click properties.
c) Click on general
d) Check mark the hidden type box under attributes.
e) Click apply
f) Click ok.
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